Free tool

Certificate of employment template

Fill in the employer and employee details and the certificate writes itself, for a current or former employee, with or without the salary. Download it as a Word file to put on your letterhead and edit, or print it or save it as a PDF.

Bayani Trading Corp.

2/F Rivera Building, 128 Rizal Avenue, Quezon City

CERTIFICATE OF EMPLOYMENT

To whom it may concern:

This is to certify that Maria Santos Dela Cruz has been employed by Bayani Trading Corp. as Accounting Assistant from March 1, 2022 up to the present, with regular employment status.

This certification is issued on November 15, 2026 upon the request of the employee for whatever legal purpose it may serve.

Ana P. Reyes

HR and Admin Manager

Bayani Trading Corp.

Not valid without signature and company seal, if any.

The certificate is built in your browser and nothing on it is sent anywhere. The Word file opens in Word, Google Docs or LibreOffice, ready to put on your letterhead. We only keep the email you give to download it.

Certificate of employment samples

The three versions employers are asked for most. The generator above produces each of them.

Current employee

For a bank account, a loan, a visa or a rental application while the employee still works for you.

This is to certify that Juan P. Santos has been employed by Bayani Trading Corp. as Warehouse Supervisor from June 1, 2021 up to the present, with regular employment status. This certification is issued on November 5, 2026 upon the request of the employee for whatever legal purpose it may serve.

With compensation

When the bank, embassy or lender also asks for the salary. Add it only when the employee asks.

This is to certify that Juan P. Santos has been employed by Bayani Trading Corp. as Warehouse Supervisor from June 1, 2021 up to the present, with regular employment status. Their basic salary is ₱28,000.00 per month. This certification is issued on November 5, 2026 upon the request of the employee for a housing loan application.

Former employee

For a resigned or separated employee's next job. It states the dates and the work, not the reason for leaving.

This is to certify that Juan P. Santos was employed by Bayani Trading Corp. as Warehouse Supervisor from June 1, 2021 to September 30, 2026. This certification is issued on November 5, 2026 upon the request of the former employee for whatever legal purpose it may serve.

What the law requires

Within 3 days of the request

DOLE Labor Advisory No. 06, series of 2020, requires the certificate within three days of the employee's request. It applies to current employees and to those who have resigned or been separated.

Dates and type of work

The Labor Code's implementing rules (Book VI, Rule I) entitle a separated employee to a certificate stating when the employment began and ended and the type of work done. Salary is added only when the employee asks for it.

Kasambahay: within 5 days

Under the Batas Kasambahay (RA 10361, Sec. 35), a household employer issues the certificate within five days of the request when the work ends, stating the nature and length of service and the work performance.

Questions

What is a certificate of employment?

A letter from the employer confirming that a person works or worked there, with the position and the dates of employment. It is asked for by new employers, banks, embassies, lenders and landlords.

How many days does an employer have to release a COE?

Three days from the employee's request, under DOLE Labor Advisory No. 06, series of 2020. For kasambahay, the Batas Kasambahay gives the household employer five days from the request.

Can the employer refuse because clearance isn't finished?

The advisory counts the three days from the request and does not make the certificate depend on clearance. Clearance and accountabilities affect the final pay, which is due within 30 days of separation.

Should a COE say why the employee left?

No. It states the dates and the work. Reasons for leaving, ratings and disciplinary records stay in the 201 file. Kasambahay certificates are the exception: the law asks for the work performance too.

What is a COE with compensation?

The same certificate with the employee's basic salary added, usually for a loan, a visa or a credit card. Include it only when the employee asks, since pay is personal information.

Who signs the certificate?

The owner, the HR head or another officer authorized to speak for the company, on company letterhead. Add the company seal if you use one.

Keep the file it comes from

A certificate is only as good as the record behind it.

Payslip.ph keeps each worker's 201 file, dates and positions, so a certificate of employment is generated from the record when it is requested, and HR sees the three-day deadline. Read the 201 file checklist for what else that file should hold.

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Certificates, 201 files and payroll in one place

Payslip.ph is an HR and payroll system for Philippine employers: workers request a COE from their portal and HR issues it from the record. First 5 workers free.

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