The Occupational Safety and Health Standards require employers to report work accidents to DOLE and to send yearly reports on injuries and workers' health. The forms have short names, WAIR, AEDR and AMR, and fixed deadlines. Here is what each one is and when it is due.
- WAIR (IP-6): every disabling work accident or illness, by the 20th of the following month.
- Death or permanent total disability: notify the regional office within 24 hours as well.
- AEDR (IP-6b): the year's exposure hours and injuries, by 30 January.
- AMR (OH-47): the annual medical report, by the last day of March.
The reports at a glance
| Report | Form | When | What it covers |
|---|---|---|---|
| Work Accident/Illness Report (WAIR) | IP-6 | By the 20th of the month after | Each accident or illness with a disabling result, and each dangerous occurrence |
| Notice of death or permanent total disability | Fastest means, then IP-6 | Within 24 hours | Fatal and permanently disabling accidents |
| Annual Exposure Data Report (AEDR) | IP-6b | By 30 January | Employee-hours worked and disabling injuries in the previous year |
| Annual Medical Report (AMR) | OH-47 | By the last day of March | Workers' health, illnesses and medical services in the previous year |
| Registration of the establishment | IP-3 (Rule 1020) | Before operating | Each workplace location, once; again on a change of name, location or owner |
The WAIR, step by step
- Record the accident the day it happens: who, when, where, what happened, the injury, witnesses, first aid and the days off work. The employer keeps this accident record whether or not a report is due.
- Decide if it is disabling. An injury or illness that keeps the worker from working beyond the day of the accident is disabling and must be reported. So is any dangerous occurrence, such as a fire or explosion, even without injury.
- If someone died or is permanently and totally disabled, tell the DOLE regional office within 24 hours by the fastest means.
- File the IP-6 with the DOLE regional office by the 20th of the following month, in duplicate, and give the worker a copy.
Frequency and severity rates in the AEDR
The annual exposure report turns the year's injuries into two rates per million hours worked, so a small company and a large one can be compared. Employee-hours come from payroll or time records.
The frequency rate is rounded to two decimals and the severity rate to a whole number. A death or a permanent total disability is charged as 6,000 days lost.
- Frequency rate: 2 × 1,000,000 ÷ 250,000
- 8.00
- Severity rate: 45 × 1,000,000 ÷ 250,000
- 180
About 120 full-time workers at roughly 2,080 hours a year each.
The annual medical report
The AMR summarizes the workforce's health for the year: the number of workers by sex, the illnesses and injuries seen, the sick leave taken and the medical services provided. It is prepared with the company's physician or nurse and filed with the regional office by the last day of March.
Keeping the records
Each report and the accident record belongs with the worker's 201 file and the company's OSH records. Payslip.ph keeps an incident log that workers can also report to from their portal, shows the 24-hour and 20th-of-the-month deadlines as to-dos, produces the IP-6 data from the incident, computes the AEDR hours and rates from the attendance it already has, and fills in the employer's part of the annual medical report.